In Vietnam, the Ministry of Foreign Affairs is the key agency in implementing the Consular legalization and certification procedures.
The article below will detail the consular legalization and certification process at the Ministry of Foreign Affairs of Vietnam, along with useful information about this process that you need to know.
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What is Consular Legalization of the Ministry of Foreign Affairs?
Foreign office is the only agency authorized to consular legalize documents under the authority of the Vietnamese Government.
Consular legalization Ministry of Foreign Affairs is the process of confirming the legality of documents issued by competent authorities in Vietnam, carried out by the Consular Department - Ministry of Foreign Affairs.
Once legalized, documents will be recognized by foreign authorities, helping you to:
- Apply for visa, settlement, admission.
- Marriage registration, divorce, inheritance.
- Business, investment.
- Diplomacy and international cooperation.
- And other services.
>>> Learn more: What is Consular Authentication – Consular Legalization?
Distinguishing the Ministry of Foreign Affairs from other competent consular certification authorities
- Ministry of Foreign Affairs of Vietnam: Is the main agency authorized to certify consular documents and papers of Vietnam.
- Consular Department: Belonging to the Ministry of Foreign Affairs, performing consular certification at its headquarters in Hanoi.
- Ho Chi Minh City Department of Foreign Affairs: Is the authorized agency to receive and process consular certification applications in the Southern region.
>>> See more: Hague Convention and its Meaning in Consular Legalization
Consular legalization records of the Ministry of Foreign Affairs
When needing consular certification of Vietnamese documents and papers for use abroad
- Application form for consular certification according to Model LS/HPH-2012/TK or print from website lanhsuvietnam.gov.vn.
- Original identification documents: Identity card, passport or documents that can replace passport (if submitted directly). If submitted by post, you need to provide 01 copy of identification documents.
- Documents and papers requested for consular certification: Provide originals or certified copies.
- 01 copy of documents and papers requested for consular certification.
- 01 envelope with the recipient's address clearly written (if the application is sent by post and the results are requested to be returned by post).
When needing consular certification of foreign documents and papers for use in Vietnam
- Consular certification/legalization application form number LS/HPH-2012/TK or online here
- Original identification documents: Identity card, passport or documents that can replace passport (if submitted directly). If submitted by post, you need to provide 01 copy of identification documents.
- Papers and documents requesting consular legalization: Papers and documents must be certified by a foreign diplomatic mission, consular office or other agency authorized to perform consular functions.
- 01 copy of documents and papers requesting consular legalization.
- 01 translation of documents and papers requesting consular legalization into Vietnamese or English (if necessary). Translations do not need to be certified.
- 01 copy of translated documents.
- 01 envelope with the recipient's address clearly written (if the application is sent by post and the results are requested to be returned by post).
Note: The officer receiving the application may request the applicant for consular certification to present additional originals of relevant papers and documents and submit 01 copy of these papers and documents if it is necessary to verify the authenticity of the papers and documents requested for consular certification.
Where to apply
Competent authority Receive consular legalization documents including:
Consular Department in Hanoi
- Address: 40 Tran Phu Street, Dien Bien District, Ba Dinh District, Hanoi
- Phone: 02437993125
- Website: https://lanhsuvietnam.gov.vn/default.aspx
- E-mail: cls.mfa@mofa.gov.vn
- Working hours: Monday – Friday: 8:30 – 11:00 and 14:00 – 16:00; Saturday: 8:30 – 11:00 except holidays and Tet.
Ho Chi Minh City Department of Foreign Affairs:
- Address: 6 Alexandre de Rhodes, Ben Nghe, District 1, Ho Chi Minh City
- Phone: 02838224224
- Website: http://www.mofahcm.gov.vn/vi/
- E-mail: sngoaivu@tphcm.gov.vn (Office); banbientap@mofahcm.gov.vn (website editor)
- Working hours: From Monday to Saturday morning every week: 07:45 – 11:30 and 13:15 – 16:45
>>> See more: How long does consular legalization take??
File processing
The dossier will be checked by the competent authority and the validity of the seal, signature and title on the papers and documents will be confirmed. If the dossier is valid, the authority will conduct consular certification and stamp the confirmation on the papers and documents.
Get Results
- Applicants can receive results directly at the place of application submission or by post if registered in advance.
- Processing time is usually 1 to 5 business days depending on the nature and quantity of documents.
Consular Certification Fee
- Applicants for consular certification must pay fees as prescribed by the Ministry of Finance.
- In case of submitting application by post, additional two-way postage fee must be paid.
Documents and Papers That Often Require Consular Certification
- Birth certificate, marriage certificate.
- Degree, certificate.
- Notarized documents, power of attorney.
- Other administrative and commercial documents.
>>> See more: Which documents are exempt from consular legalization??
Consular Certification Services at Translation Number 1
Number 1 Translation provides a complete consular certification service, helping you complete the procedure quickly and accurately. We guarantee:
- Free detailed consultation and assessment: Our team of experts will advise and review your documents to ensure they fully meet legal requirements.
- Notarized translation: Professional notarized translation services for required documents.
- Consular certification at the Ministry of Foreign Affairs: We perform consular certification at the Ministry of Foreign Affairs of Vietnam.
- Deliver documents directly to customers: We deliver completed documents to your address safely and quickly.
Full Package of Consular Legalization / Certification Services of the Ministry of Foreign Affairs of Vietnam:
- Service fee: 300,000 VND / stamp and 250,000 VND / stamp If making 2 or more stamps.
- Required documents: Original of documents.
- Completion time: 2-3 working days.
Our services:
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With the full service of Digital Translation 1, you can be completely assured of the quality and legality of the documents processed. Our team of experts is always ready to support and accompany you throughout the consular certification process. If you need further advice or support on procedures and services Legalization / Consular Certification at the Ministry of Foreign Affairs of Vietnam, please contact with us
